Configure the file designations for Author Portal, making sure that the file
designation names that you have configured in S1M match exactly the file designation names
in the Author Portal configuration.
Before you begin
You must have access to the S1M Configuration Center to perform this task.
About this task
Make sure that the attribute group name displays as File
Designation.
Important: File designation names in
ScholarOne must match those in Author Portal exactly, including capitalization and
spacing, or there will be a mismatch when submissions made using Author Portal are
ingested into ScholarOne. Take particular care that no unnecessary trailing
spaces appear in the ScholarOne File designation names.
Author Portal
sends the following File Designations to S1M:
Title Page
Main Document
Main Document - LaTeX
Main Document - MS Word
Main Document - Tracked Changes
Figure
Table
Author Response
Supplementary Material for Review and Publication
Supplementary Material for Review but not for Publication
Supplementary Material not for Review and not for
Publication
If the File Designation attribute does not already exist, do
the following to create it:
Scroll down to the Add/Edit Attribute Type section.
In the Name: field, enter File
Designation.
Important: Enter File Designation exactly
as shown and not, for example, as file
designation.
In the Submission Group: field, select all submission
groups.
Hold the ctrl key and click to select multiple
submission groups.
In the Order: field, enter a number to specify the
order of the File Designation attribute relative to the other
attributes.
Click Save.
To add a new file designation, do the following:
In the first table on the page, click the icon under the View
/ Edit Attributes column for the File
Designation row.
The Edit Attributes window will
open.
In the Edit Attributes window, scroll to the
Current Attributes List section.
Ensure that no file designation name is selected in the list on the
left.
Under Attributes Maintenance Options:, step 2, enter the file designation name in the blank field after Add Child named.
Click add.
The Edit Attributes window will reload, and the new file
designation will be included as the list item in the Current
Attributes List.
To change the order of the new file designation in the list, click the
file designation name in the list to highlight, then use the
Select... dropdown under Attributes
Maintenance Options:, step 3, to select which list item the
new file designation should follow, and click
move.
Click Save.
Click Close Window to close the Edit
Attributes window.
To delete an existing file designation, do the following:
In the first table on the page, click the icon under the View
/ Edit Attributes column for the File
Designation row.
The Edit Attributes window will
open.
In the Edit Attributes window, scroll to the
Current Attributes List section.
Click the name of the file designation to delete so that it is
highlighted in the list.
Under Attributes Maintenance Options:, step 1, click Delete Attribute.
The Edit Attributes window will reload, and the file
designation will not be included in the Current Attributes
List.
Click Save.
Click Close Window to close the Edit
Attributes window.
To edit existing file designations, do the following:
In the first table on the page, click the icon under the Edit
Attribute Type column in the File
Designation row.
The page will reload.
Scroll to the table that has File Designation as its
first column.
Configure a file designation by checking or unchecking the required
boxes in the appropriate row.
For example, to ensure that ScholarOne treats title pages as
supplemental files not for review, ensure that the box under the Supp. Files not for Review column is checked in the Title Page row.
If you want to configure the journal in Author Portal to
require that submitters provide a label and/or description for uploaded
files of this type, click the Image box for the
required file desgination.
You can
require that submitters provide labels and/or descriptions for the following base
file designations:
Figure
Table
Supplementary Material for Review
Additional File for Review but not for Publication
Supplementary Material Not for Review
Embedded Video
Embedded Audio
Graphical Abstract Image
Cover Image
Supplementary Zip Bundle
When ScholarOne and Author Portal are configured accordingly, you can view the label and description provided by the submitter in ScholarOne by doing the following:
In the Admin Dashboard > Awaiting Admin Checklist tab, click View Manuscript Files from the Take Action dropdown for the required manuscript.
Under Manage Manauscript Files, click Edit Details for the required file.
A new File Details window opens, and you can view the file label in the File Tags field, and the file description in the Caption / Legend field.
Please use this form to send us your comments and suggestions regarding the ReX Submission documentation. For other enquiries, please visit the help page.