Manage In-Flight Manuscripts

The process to manage in-flight manuscripts.

About this task

When a journal adopts the Author Portal as its submission site, there will be manuscripts in ScholarOne that are under review and will receive revision decisions after Author Portal was adopted. There may also be manuscripts that have already received revision decisions but the authors have not yet returned the revisions before the Author Portal Submission was adopted.

To avoid confusion when submitting a revision, authors of returning revisions are directed to use Author Portal and to link the resulting submission with the original submission, which was submitted through ScholarOne:

Editorial assistants can then identify the returning revisions and take the necessary actions to link their previous reviews and flag the manuscript to the editors’ attention.

Procedure

  1. Check Revisions Using the Submission Summary
    For each new submission, check the Submission Summary field for the following question:
    Are you returning a revision for a manuscript originally submitted to our former submission site (ScholarOne Manuscripts)? If you indicate yes, please enter your original manuscript’s Manuscript ID number in the space below.
    For authors who answered yes, make a note of the previous manuscript ID, which can be found in the question of the Submission Summary.
  2. Use the Companion Paper
    1. Click Search for a Companion Paper in the Companion Papers section.
    2. Paste in the manuscript ID of the original submission in the Advanced Search popup window that appears, and click Search.
      Note: If the manuscript ID is missing, you should search for the manuscript using the title and corresponding author’s name or email address.
    3. When the original article appears, click the blue plus (+) icon in the Use This Paper column to add the manuscript as a companion paper.
    4. Click View Submission below the original submission’s title to access the original submission.
      Important: You should ensure that the manuscript did receive a revision decision and not a reject or accept decision.
  3. Copy Reviews into a Note
    Copy the reviews from the previous decision letter into a note on the revised submission’s Manuscript Information tab. On the original submission’s Manuscript Information tab, make a note of the original submission’s submission date and copy the reviewers’ reports.
    1. Click the corresponding View Submission link in the Companion Papers box in the original submission to go back to the new, revised submission.
    2. Paste the reviews into a note at the bottom of the Manuscript Information tab, using the note name Revision for paper originally submitted to old submission site; reviews in body of note.
  4. Add Returning Revision Flag
    Add a flag to the manuscript to indicate to the editors that it is a returning revision, by selecting the corresponding checkbox.
  5. Change the submission date to that of the original manuscript, by using the calendar icon.